Sergey Toporov, partner at LETA Capital.


September 7, 2023

Want to stay sane as a VC? Organise your inbox 

LETA Capital's Sergey Toporov says mastering the art of Inbox Zero is the key to VC success

Sergey Toporov

3 min read

In the world of venture capital, the relentless flow of information can be a double-edged sword. 

On one hand, staying informed and connected is crucial for making sound investment decisions. On the other, the sheer volume of emails, updates and to-dos can quickly overwhelm even the most seasoned investor. 

As a partner at an early-stage VC firm with nearly a dozen years in the industry, I've discovered a powerful antidote to the ever-looming threat of burnout: the "Inbox Zero" principle.

In an industry where exhaustion often looms, Inbox Zero is a path toward rejuvenation. By fortifying your life as a VC with good organisation, task management and an unwavering focus on progress, burnout can be tamed. 


A venture capitalist’s journey is indeed a marathon, but these tools make the path navigable, rewarding and — more importantly — sustainable.

Below, I've compiled a set of practices that not only help VCs take back control but also protect their mental wellbeing.

Mastering the art of Inbox Zero

Every day, VCs receive a deluge of emails. Amid this digital tsunami, maintaining clarity in task completion and progress tracking becomes paramount. 

The Zero Inbox principle means that at the end of every day comes a tangible sense of progress

In this, the Inbox Zero principle has proven transformative. By the day's end, all emails are either sorted or discarded, leaving a pristine landscape of completed tasks and highlighted activities. 

This simple practice ensures that no critical workflow slips through the cracks. You no longer feel like you are drowning in a sea of the unachieved.

Harnessing the power of to-do lists

To-do lists are key to ensuring that tasks evolve from inception to completion. As each task is completed, it gracefully passes to a designated folder. 

This systematic approach is fortified by colour-coded categorisation, offering seamless navigation through the clutter. In a matter of weeks, this practice becomes second nature, anchoring a sense of purpose and accomplishment in the daily grind.

In the quest for inbox nirvana, devising a coherent structure is pivotal. I use distinct folders for different aspects of my professional life as a VC: 

  • General matters: Daily communications with the team. 
  • Portfolio companies: A dedicated folder for each fund, akin to a living record of each fund's journey.
  • Limited Partners (LPs): Folders for manager-LP communication, ensuring effective correspondence.
  • Pipeline: A dynamic repository of opportunities and prospects.
  • Partners: A hub for interactions with service providers, bankers and fellow funds.
  • Research, newsletters and reports: Essential insights from various sources shaping informed decision-making.
  • Everything else: A catch-all repository for remaining correspondence.

Seeing an empty inbox provides a gratifying feeling of achievement, a rare occurrence within the VC realm where ongoing and unstructured processes predominantly reign. 

You can almost never predict the timing for new deals, exits, or portfolio companies’ ups and downs, so the Zero Inbox principle serves as a compelling source of motivation.


Without this, you might discover yourself submerged in an overwhelming expanse of information, succumbing to feelings of despondency and the very sentiments elaborated upon in this Sifted article about burnout.

It means that at the end of every day comes a tangible sense of progress, a pivotal aspect given that VC work is inherently long term: an investment today may yield returns years down the line. 

Sustaining focus on incremental achievements tempers the volatility of this field, transforming it into a series of measured strides toward a broader vision.